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Student Assistance

CIP Workshop Series and Organization

The CIP Workshop Series is a cornerstone of the CIP curriculum, designed to develop skills within the roles defined under the CanMEDS framework.

As each workshop is announced, trainees register their attendance by emailing the CIP Office.

All CIP trainees are required to help organize one workshop. Please use the Terms of Reference below to guide you.

Objectives:

  1. Enhance expertise for planning and implementing aspects of a clinician investigator training curriculum.
  2. Increase knowledge within chosen subject.
  3. Develop skills within roles under the CanMEDS framework.
  4. Orient on current CIP curriculum.

12-Week Timeline to Organize a Workshop:

The CIP Coordinator will guide you and will help organize logistics, i.e. Zoom meeting

Weeks 0-2
  • Choose topic from past list of workshops or suggest new topic (contact CIP Office with proposal for new topic) at least 2 months prior to suggested workshop date.
  • Recruit co-organizers (teams of 2-3) and determine roles and tasks as planning progresses.
  • Develop outline for workshop (no more than one page) including goals, objectives, educational approach (including interactive learning format), choose potential speaker(s)/presenter(s) (UofT faculty/others as appropriate). Workshops should be 2-3 hours in duration. Include CanMeds competencies that will be covered.
  • Submit this to the CIP Director, Dr. Andrea McCart (andrea.mccart@sinaihealth.ca) and CIP office (uoft.cip@utoronto.ca) to review/approve workshop outline

Weeks 2-6
  • Choose date/ time for workshop with assistance of CIP Coordinator who will arrange Zoom meeting or location.
  • Review workshop outline with speakers/presenters; meet if required, to ensure effective program development and presentation, requirements, handouts, etc. (up to one week prior).
  • Minimum One Month Before: Provide CIP Coordinator with final workshop title, goals and objectives, short description of speakers, for timely advertisement

Week 6
  • CIP Coordinator sends out registration email to all CIP Trainees

Weeks 6-10
  • Finalize details of the workshop
  • Develop a pre and post-test consisting of 3-4 or more content questions and answer key, to be submitted to  CIP office at least one week prior to workshop date. 

Week 10

  • WORKSHOP!
  • Be available least 10-15 minutes prior to troubleshoot any issues.  The CIP Coordinator will open the Zoom for virtual meetings or arrive 15 minutes early for in-person meetings.
  • You will lead/chair the workshop (assign team roles ahead of time): after introduction of workshop, outline goals and objectives, administer pre-test to CIP trainees in attendance (for those who may have not completed it the day before), allow approximately 5 minutes for completion
  • Facilitate throughout workshop as needed.
  • At conclusion of presentation/s thank speaker(s)
  • Allow 5-10 minutes at the end of the workshop for attendees to complete the following:
    • QR Code to complete the Survey Evaluation.
    • post-tests (these are your learning indicators!).
    • Remind attendees to email pre and post tests to CIP Coordinator at uoft.cip@utoronto.ca as these are noted along with attendance.
  • Request workshop material (e.g. handout of slides, reference material) from speakers/presenters and ask CIP Coordinator to distribute to participants.

Weeks 10-12
  • Post workshop: Assess pre/post-tests for workshop impact on learning and review evaluation feedback provided by CIP Coordinator
  • submit a short reflection piece (no more than one page) on the organizing and learning experience, and make recommendations for changes for future workshops. This will be due two weeks after the workshop.